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Benefits of Excel for Business Productivity

By October 23, 2019 No Comments

benefits of excelWhile using Microsoft Excel may seem daunting for beginners, the successful use of the software in modern offices is one of the easiest and most effective ways to boost business productivity.

Microsoft Excel works across a huge range of businesses too. These can range from retail stores to independent gift stores to travel agents. Making the software versatile no matter what field your business is in.

If your company isn’t using the software yet, you’re likely missing out on increased business productivity and organisation.

Want to learn how? Here are the top benefits of Excel.

Business Organisation

One of the best benefits of using Excel is the level of organisation it offers for businesses in a variety of different ways.

One of the fundamental features of the software is the storage of data, either numerical or text-based. As an Excel spreadsheet displays as grids of cells, data can be organised into numbered columns and lettered rows.

This format of organisation makes it very easy to store and retrieve data, especially with the help of formulas, which we’ll cover in the next section.

If you’re working on ongoing projects or are with various departments in a company, you can create an Excel workbook. This is a compilation of spreadsheets saved as a single file. By using an Excel spreadsheet, users can browse through figures to retrieve data, compare numbers, and clarify information.

As Microsoft Excel is so easy to use and works for many different functionalities of a company, the software works as an efficient business organizer between individuals and departments.

In the field of finance, for example, a company can use Excel to track its bookings, containing all financial figures in one area that’s easy to journey through and is accessible to the right people.

For specific departments in a company especially, the use of Excel to store data is an effective way to encourage communication and transparency within a team.

Formatting and Formulas

Gone are the days when a poor soul had to spend countless hours adding up tons of numbers to record company figures and trends.

Excel for business means that there are a plethora of formulas that do all the dirty work for us. These include automating mundane calculations that would otherwise be a huge burden to complete.

When it comes to learning how to use Excel, many people’s concerns lie with the idea of having to memorize a host of complicated formulas. While it can be overwhelming at first, you can note down the formulas you expect to use in your role so you can peek back at them whenever necessary.

Most people find that with constant use, they end up learning the formulas they use day in and day out without trouble.

These handy functions make life in business so much easier. The processing and interpreting of data become simple and straightforward.

When such formulas are practised well, Excel offers profit calculations, financial predictions, statistical analyses, and more. Can you imagine how much easier it is to create a company performance report?

You can sort and filter data with the simple click of a button. Then, it can be transformed into attractive charts, handy graphs, and clustered columns.

Visually Attractive

This leads us to one of the other advantages of Excel – presentation. Huge clusters of numerical data are hardly attractive or easy to process by eye. Information presented in such a way often looks like an untidy blur of abstract data.

Microsoft Excel can transform whole hosts of data into aesthetically pleasing charts, graphs, and visuals making it even more appealing to businesses.

When creating important reports and presentations for colleagues, superiors, and clients, Microsoft Excel helps display data clearly and attractively. Not only can Excel help you do this; but it helps you do so stress-free and with the simple click of a button.

From colourful pie charts, doughnut charts, or bar graphs, data can be displayed in a huge variety of eye-catching and illustrative ways.

Spreadsheets themselves are customized to tastes too. This can be done with the use of colour-coding rows and columns or formatting text in bold or italic.

Excel also accepts the addition of 3D objects and images. This can help breathe life into a presentation and offers clarity to displayed data. Say goodbye to dull and dreary business presentation sheets!

Versatile

Another of the benefits of Microsoft Excel is the software’s versatility. While Excel is created by Microsoft, it isn’t limited to Windows devices.

Excel is compatible with a range of devices, including macOS and phones and tablets that work on Android and iOS.

That means users can work across many devices using the same shared spreadsheets and data. It also allows people to share their work with others who use different operating systems than they do.

In a day and age where people are often moving and working in different locations, this versatility is so valuable. Whether an individual is working in the office, from their mobile phone, or at home, they can gain access to the data they need with ease.

Ready to Reap the Benefits of Excel?

While Excel is accessible and easy to use, there’s a lot to the platform and some of it must be learned from a professional.

To reap the benefits of Excel and to get the most out of the platform, some training is vital. Plus, depending on your business needs, there may be some aspects of the software you and your team may be interested in focusing on.

At AM 18, we’re the experts on Excel. We offer professional and comprehensive Excel training for big and small businesses all around the globe. To learn how we can help you, check out our services page.

With our help and guidance, your business can take the right steps to introduce Microsoft Excel into the company infrastructure. This was every employee can use the program with ease.

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